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Sign and lock a completed phase and/or step

In this article we will show you how to electronically sign and lock a phase or step. 

Please note that in order to sign a phase or step, you need the "Sign" right assigned to you and to lock, you need the "Lock" right assigned to you. It is not possible to sign and lock the entire form. You will need to do this for the individual phases and steps.

Sign or unsign a phase or step

You can sign individual phases and steps. Open the record for which you want to sign steps/phases. On the left side you will find the phase and step navigator.  In our example, we will sign and lock the step "Inclusion".

  1. When in a record, click on a step or phase. Click on the three dots that appear to the right.
  2. Click on "Sign this phase" for phases or "Sign this step" for steps.
  3. Enter your password to confirm your identity. You can choose to also lock the phase/step in the same instance, to prevent further data entry. Click "Sign" to confirm and to sign the phase or step. 

A warning will be displayed at the top of the data entry screen, warning the user that the current step has been signed and/or locked. It is also possible to unsign a step/phase.

Lock or unlock a phase or step

If you have lock rights, you can also choose to separately lock or unlock a phase or step by choosing the "Unlock this phase" or "Unlock this step" option. See Lock phases and steps


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  1. Castor Support Team

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