You (the customer, sponsor, or research institution) are and will always remain the sole owner of all clinical data and study forms created or stored in Castor CDMS.
Castor never claims ownership, sells, or uses your research data for secondary purposes.
1. Clinical Data Ownership (Data Controller vs. Data Processor)
Under data protection regulations, including the GDPR and HIPAA:
- You are the Data Controller: You determine the purpose of the research, what data is collected, who has access, and how long records are retained.
- Castor is the Data Processor: Castor processes your data strictly in accordance with your instructions, your service agreement, and our Data Processing Agreement (DPA).
2. Study Structure & Form Intellectual Property
- Proprietary Study Designs: All eCRFs, visit schedules, validation checks, and calculations configured in your private studies are your intellectual property.
- Optional Form Sharing (Castor Form Exchange): If you voluntarily choose to publish a form template to the Castor Form Exchange to share with the research community, you grant permission for other Castor users to download and use that specific template in their own studies. All other private study forms remain strictly confidential to your account.
3. Full Data Portability & Access
Because you own your data, you retain full control over its lifecycle:
- You can export your data and study structures at any time in industry-standard formats (CSV, Excel, SPSS, CDISC ODM, and PDF audit trails).
- Upon study completion or contract termination, you can export and archive all data in compliance with Good Clinical Practice (GCP) archiving standards.
For full legal terms and conditions, please consult our Terms and Conditions and Privacy Policy.