Major release 2022.5.0.0

EU server: December 14, 6 pm CET / 12 pm EDT
US server: December 15, 10 am CET / 4 am EDT

Important notification  

In the beginning of next year, the term ‘subject’ will be replaced with ‘participant’ throughout the user interface in order to be more aligned with the terms used in our industry.

New features and enhancements

Assign multiple forms

It is now possible to assign multiple forms in one action to the participant. This enhances the process when multiple forms need to be reviewed and signed to obtain consent, for example both a consent form and a privacy statement. From the participant side, clear indications of pending tasks for each document will be available.  

The following places are impacted:

• Study team members are now able to assign more than 1 form when creating a new subject record
• Study team members are now able to assign more than 1 form to an existing subject record
• The default study/ICF invite email bodies have gone through some improvements to support the multiple forms use case better.
• A signing progress bar is added to the 'Documents' tab of the participant facing screen to keep better track of the signing status when more than 1 form has to be signed.

Organization admin

An organization admin role is added to make it easier to manage studies within your organization. While all other roles in eConsent are tied to one specific study, this role is set on an organization level and allows to create and manage studies for an organization.

Changes have been made in the following areas:

• Study team members with an organization admin role can create studies for an organization by using the ‘Create new study’ button on the study overview page
• In case the study team member is an organization admin for multiple organizations, the study team member can choose the organization that is associated with the study.
• Study team members with an organization admin role can view all studies from their organization(s) and access them with permissions identical to the study admin role.
• Within the study overview, users can now use a search bar to find a study.

Improved mobile experience for participants

As the use of mobile devices is increasing in various steps of the consenting process, we put in this release some focus around the participant user experience on such devices. Various improvements, changes and fixes are implemented to ensure a seamless consenting experience on mobile devices. The affected screens are:

• Registration screen
• Study invite screen
• Study profile screen
• Dashboard screen

Other enhancements

Study team members can now search on the first name, last name or both within the subject overview. The search term has to be a full match due to encryption of our data.

Draft electronic ICF templates can be previewed in a PDF (print preview) format.

General styling enhancements on the participant facing Documents screen are implemented.

System defects fixes

Here’s a list of the fixes included in this release:

Fixed an issue where the participant/LAR with no verified eConsent user account received an incorrect link when a reminder email was sent.

Fixed an issue where the (unsigned) ICF could not be downloaded anymore after the ICF template got duplicated.

Fixed an issue where subjects would not be able to open links to an ICF due to having multiple studies linked to their account.

Fixed an issue where subjects were not forwarded to the correct screen after their assigned site was updated.

Fixed an issue where incorrect labels were showing when adding a new ICF to an existing LAR subject record.

Fixed an issue where the 'Send an invite to the subject' field in the 'Add subject' screen was not set to the default state after deactivating the LAR signature.

Maintenance release 2022.5.1.0 

Release date EU and US server: January 12, 11 am CET, 5 am EDT

System defects fixes

Here’s a list of the fixes included in this release:

• Fixed an issue where the 'First name' field on the account registration page did not trigger the opening of the keyboard on mobile iOS devices.
• Fixed an issue where subject records were not visible for some users after updating the assigned site.
• Fixed an issue where in some cases an error would be raised after successfully adding a participant to a study

Hotfix release 2022.5.1.1 

Release date EU and US server: January 24, 10:30 am CET, 4:30 am EDT

System defect fix

• Fixed an issue where the consent date would be wrongly displayed when a paper ICF was uploaded.